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Employee timesheet software

The day you punched,
split by project.

Employee timesheet software for small teams. People log time to projects and clients on top of the day they already punched, submit the week on Friday and get it approved. Billable hours leave as a file for your invoicing tool.

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Included in LekhaHR Business: ₹119 per employee per month on annual billing for the first 25, no minimum; GST extra. See every band

Asha Rao · Tue, 29 Sep 2026

Paiteq · Senior Software Engineer

Live · 18:50:12 IST

Entries, as logged

  1. 09:14–09:30Internal · Reviews and stand-upsStand-up16 mnon-billable
  2. 09:30–13:10Client A · Mobile app 2.xOffline sync fixes3 h 40 mbillable
  3. 14:10–16:10Client B · Web portalInvoice screen2 h 00 mbillable
  4. 16:10–17:00Internal · Reviews and stand-upsCode review50 mnon-billable
  5. 17:00–18:14Client A · Mobile app 2.xRelease notes 2.11 h 14 mbillable
Billable
6 h 54 m
Non-billable
1 h 06 m
Not logged
12 m

because 8 h 12 m is on the clock and 8 h 00 m is logged; the 12 m after the 09:02 punch went to no project, and the sheet shows it rather than filling it.

Friday · the week rolls up

Five days become one sheet, set against the hours on the clock.

because the approver reads logged time next to attendance, not on trust.

Asha Rao · week of Mon 21 – Fri 25 Sep 2026

Submitted Fri 25 Sep, 18:05 IST · to Meenal Joshi

Asha Rao's timesheet for Mon 21 – Fri 25 Sep 2026, hours by project and day, against worked hours from attendance
ProjectMon 21Tue 22Wed 23Thu 24Fri 25Week
Client A · Mobile app 2.xbillable4:004:545:003:304:0621 h 30 m
Client B · Web portalbillable2:002:001:302:301:309 h 30 m
Internal · Reviews and stand-upsnon-billable1:301:061:151:151:547 h 00 m
Logged7:308:007:457:157:3038 h 00 m
Worked (attendance)8:058:128:067:498:0040 h 12 m

because 40 h 12 m is on the clock after breaks and 38 h 00 m is logged; the 2 h 12 m between them was one-to-ones and time between tasks, not logged to a project.

Billable
31 h 00 m
Non-billable
7 h 00 m

Mon 28 Sep, 10:20 IST
by Meenal Joshi

ApprovedWeek 21–25 Sep · 28 Sep

Design preview · sample data · Paiteq Technologies

No. 02

Log against the day

The punch says how long the day was. The timesheet says what it was for.

Entered 29 Sep 2026 · 18:20 IST

How does timesheet software work with attendance?

Each day opens with its attendance already on it, so people log time against the hours they punched instead of from memory. Asha's Tuesday shows in at 09:02, out at 18:14, 8 h 12 m worked. She adds five entries, and the sheet shows what is left to log.

Starts from the attendance day

Worked hours, breaks and leave arrive from attendance. A day on approved leave expects no time.

Hours, or a start and end

Type 2 h 30 m, or a from and to. Both are stored as the same entry, with a task line.

From the phone or the desk

Log between meetings on the phone, or fill the week on Friday from a browser.

Attendance is optional

Teams that don't punch can still log time. The sheet simply has no worked hours beside it.

Tue 29 SepTimesheet

From attendance

8 h 12 m worked · 09:02–18:14

8 h 00 m logged · 12 m not logged

  • Internal · Reviews and stand-upsStand-up · non-billable16 m
  • Client A · Mobile app 2.xOffline sync fixes3 h 40 m
  • Client B · Web portalInvoice screen2 h 00 m
  • Internal · Reviews and stand-upsCode review · non-billable50 m
  • Client A · Mobile app 2.xRelease notes 2.11 h 14 m
Add time
Design preview · sample data

No. 03

Projects and clients

Set up once. People pick from a short list, so the report can add up.

A short list of projects, each with its client.

A project belongs to a client or to Internal. It carries a billable default, a lead and the people who can log to it. People only see the projects they are on.

Paiteq's sample projects with client, billable default, people and lead
ProjectClientDefaultPeopleLead
Mobile app 2.xClient ABillable3Vikram Nair
Web portalClient BBillable2Vikram Nair
Reviews and stand-upsInternalNon-billable5Meenal Joshi

Sample projects at Paiteq. A single entry can be marked non-billable on a billable project.

No. 04

Submit and approve

A week is submitted once, approved once. Changes after that are written as new entries.

The week goes in on Friday. It comes back approved, or with a note.

Meenal sees Vikram's week with the attendance beside it. One day is logged above its worked hours, so the sheet flags it and says by how much.

  • A reminder on Friday afternoon, not every hour
  • Approve, or send back with a note on the day in question
  • A mismatch with attendance is flagged, never blocked
  • Approved weeks stop moving; a later change reopens the week
Paiteq Technologies/ Timesheets / To approveLive · 10:14:06 IST

Vikram Nair · week of Mon 21 – Fri 25 Sep 2026

Submitted Fri 25 Sep, 19:12 IST

Logged
41 h 00 m
Worked (attendance)
40 h 34 m
Billable
30 h 30 m
Non-billable
10 h 30 m

Wed 23 Sep: 9 h 00 m logged, 8 h 16 m worked

because logged time runs 44 m past the attendance day; the approver decides

Approve weekSend back with a note

Asha Rao38 h 00 m logged · approved Mon 28 Sep, 10:20 IST Approved
Design preview · sample data

No. 05

Billable and reports

because a report that counts unapproved time has to be re-run after every approval.

Billable hours by client, from approved weeks only.

Every entry is billable or not, set by the project and changeable on the entry. Reports add up approved time by client, project and person, so a figure never includes a week still waiting.

By client and project

Hours per client for any date range, split by project and by person.

Billable share

How much of each person's logged time was billable, week by week.

Non-billable, with a reason

Internal work is counted too, so planning time on a client project stays visible.

Client A · Mobile app 2.x

1–25 Sep 2026 · approved weeks only

Asha Rao
72 h 30 m
Vikram Nair
30 h 30 m
Rohan Das
8 h 00 m
Billable
111 h 00 m
Non-billable on this project
6 h 30 m

because Vikram's sprint planning is logged to the project as non-billable

Design preview · sample data

No. 06

Export, and how it connects

Attendance says how long. Timesheets say what for. Leave says who is away.

A file for your invoicing tool, and a day shared with attendance.

Approved hours leave as a CSV file, one row per entry, in hours and decimals. LekhaHR does not raise invoices or hold billing rates; your accounting tool does that part.

client-a_2026-09-01_2026-09-25.csv

datepersonprojecttaskhoursbillableapproved_by
2026-09-21Asha RaoMobile app 2.xOffline sync fixes4.00yesMeenal Joshi
2026-09-22Asha RaoMobile app 2.xRelease 2.0 fixes4.90yesMeenal Joshi
2026-09-22Rohan DasMobile app 2.xClient walkthrough1.00yesPriya Menon
Design preview · sample data · 111.00 billable hours in the full file
  1. AttendanceWorked hours for the day, after breaks
  2. LeaveA day on leave expects no time
  3. TimesheetLogged by project, approved weekly
  4. ExportApproved hours as CSV, for invoicing

No. 07

An honest note

because the right tool for your team matters more than one more sign-up.

Who LekhaHR timesheets are written for.

Written for you if

Small service teams that bill clients by the hour.

  • You run client projects and need approved hours per client at month end.
  • Your team already punches attendance and you want both in one place.
  • Timesheets live in a spreadsheet that someone chases every Friday.

Talk to us first if

Some set-ups need a full project suite.

  • You need invoicing, billing rates or retainers inside the same tool.
  • You plan resources, budgets and Gantt charts across many projects.
  • You want a desktop timer that tracks apps or takes screenshots. We don't do that.

No. 08

Questions

Short answers. Each one matches what the module is written to do.

What small teams ask about timesheets.

What is employee timesheet software?

Employee timesheet software is where people record the hours they spent on each project or client, submit them for a period, and get them approved. Approved hours then feed reports and an export for billing. In LekhaHR the week is submitted on Friday, approved by a manager, and every entry keeps its project, task and billable flag.

Do people have to punch attendance to log time?

No. If your team uses LekhaHR attendance, each day's worked hours sit beside the timesheet, so logging starts from the day as punched. If it doesn't, people log hours on their own and the sheet works the same way. Either way, the week goes to the same approver on Friday.

What if logged hours and attendance don't match?

The sheet shows both. A day logged above its worked hours is flagged with the gap, and the approver decides. Hours left unlogged are shown as a gap, never filled in for the person. The approver can send the week back with a note to fix it.

Can I invoice clients from LekhaHR?

No. LekhaHR does not raise invoices or hold billing rates. It exports approved hours by client, project, person and task as a CSV file, and your accounting or invoicing tool does the rest. Rates and invoice numbering stay in the tool you already use.

Who approves timesheets?

The person's manager, by default, or another approver you set. A week can be approved or sent back with a note. Once approved, a change reopens the week and is written as a new entry, with the approved version kept.

Is timesheet software worth it for a small team?

It is once billable hours or project time matter to you. LekhaHR works from two people up, priced per employee with no fixed monthly minimum. Timesheets are in the Business plan, ₹119 per employee a month for the first 25, on annual billing, before GST.

No. 09 · By invitation

Send this Friday's timesheets through LekhaHR.

because the bill is sized to the team you have. We reply to every request by email.

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