Employee onboarding software · 09:30 IST, day one
Employee onboarding software for small teams, with exits in the same place. Every joining task has an owner and a date before the person walks in. Every exit ends with the F&F paid within 2 working days of the last day.
Included in LekhaHR Operations: ₹79 per employee per month on annual billing for the first 25, no minimum; GST extra. See every band
Bhavna Choudhary · first day
6 of 6 done
Offer accepted, done
because she accepted on a private link, and no login was made for her before day one
Mon 10 Aug · 16:20Bhavna
Appointment letter issued, done
because the letter carries her designation, wages, probation and notice before she starts
Mon 31 Aug · 17:05Meenal Joshi
Details confirmed, done
because she checked what preboarding collected instead of typing it again
Tue 1 Sep · 09:12Bhavna
PF UAN linked, done
because she had a UAN from her last job, so the same number carries over
Tue 1 Sep · 09:14Bhavna
Laptop handed over, done
because IT's task on her checklist was due on day one, not in week one
Tue 1 Sep · 09:25Prakash Yadav
First punch, done
because her punch was set up before she arrived
Tue 1 Sep · 09:31Bhavna
Paiteq Technologies
Welcome, Bhavna
Three quick checks so your September pay comes out right.
Are these right?
HR added these from your preboarding. You don't need to type them again.
Yes, all correctSomething's wrong
Your first payslip here is your September salary, paid on Wed 30 Sep.
Design preview · sample data · Paiteq Technologies
No. 02
Before day one
because a laptop that arrives in week two turns day one into a wasted day.
On Mon 24 Aug, Tanvi, Prakash, Fatima and Meenal each got their part of Bhavna's joining. Her offer, documents and consent stayed on a private link until she joined.
Each edit is a new version, and a second person approves it before it is sent.
The joiner uploads documents and fills in PAN, bank and UAN before any login exists.
IT, admin, HR and the manager each see their own part, with a due date and a nudge when it slips.
Bhavna Choudhary
Data Analyst · joins Tue 1 Sep 2026
5 of 5 ready
| Task | Owner | Due | Status |
|---|---|---|---|
| Laptop and accounts ready | Prakash YadavIT | Mon 31 Aug | Done |
| ID card and desk | Fatima SyedAdmin | Mon 31 Aug | Done |
| Appointment letter | Meenal JoshiHR | Mon 31 Aug | Done |
| First-week plan | Tanvi MehtaManager | Fri 28 Aug | Done |
| PAN, bank and UAN | BhavnaJoiner | Fri 28 Aug | Done |
No. 03
The appointment letter
because a letter nobody can find is as good as no letter.
From 21 Nov 2025, the OSH Code asks an establishment with 10 or more workers to give each employee a letter of appointment; below 10 it is good practice. LekhaHR builds it from the accepted offer, so the letter and the record say the same thing.
Design preview · sample data
For the people already on your payroll
The same duty covers people who joined before the Code, within three months of 21 Nov 2025 (by 21 Feb 2026). LekhaHR lists everyone still without one and issues them in one run, each from their own record.
A new version when terms change
Old versions stay on the record, so a notice period can always be traced back to the letter that set it.
because notice on an exit is read from this letter, not from memory.
Occupational Safety, Health and Working Conditions Code, 2020, s.6(1)(f) · in force 21 Nov 2025 · checked by the LekhaHR team, 30 Sep 2026
No. 04
Day one, then the first month
because the first month decides whether someone is still here in the second year.
Bhavna signed in with a one-time code from her email, confirmed what preboarding collected and punched in at 09:31. After that, each first-month task has a date, and Meenal sees what is late before it is forgotten.
because each acknowledgement is dated on her record
because HR sees each original and hands it back the same day
because the first-week plan set it
because her letter sets a 6-month probation, and HR is reminded 15 days before
TodayTue 1 Sep 2026
In since
09:31 Bengaluru office
Finish setup · 1 left
Your manager
No. 05
Resignation and notice
because notice is counted in days here. Payroll turns the days into rupees.
Sanjay Mishra resigned on Wed 26 Aug. His notice came from his appointment letter, so his last day was known the moment he submitted, and nobody had to look it up.
filed from his phone, to Nandini Ghosh
because his appointment letter sets 30 days once confirmed
because 30 days from Wed 26 Aug ends there
Design preview · sample data
Short notice, decided in days
If someone can't serve it all, the decision is written down as days: waived, recovered, or set against earned leave. Payroll prices it when the facts freeze.
Resigned by WhatsApp
HR can record a resignation on someone's behalf, with the message attached as the evidence.
Changed their mind
A withdrawal is a new entry on the case. The resignation stays on the record beside it.
No. 06
Clearances
because a missing ID card is, at most, a recovery. It is never a reason to hold someone's wages.
No. An item that isn't returned becomes a recovery, taken only as the Code on Wages allows (s.18), and the wages go ahead on their date. On Sanjay's last day, 4 of 6 teams had cleared; Admin still had his ID card and drawer key. The F&F went ahead on time, and the card came back on Monday.
Handover
Nandini Ghosh
IT
Prakash Yadav
Admin
Fatima Syed
Finance
Nandini Ghosh
HR
Meenal Joshi
Payroll
Priya Menon
because it waits only for the last day to be reached, never for a clearance
because both are common practice, and neither should depend on a key being found
because every line on it carries its source, so it can be read without a call to HR
No. 07
Full and final
because the last money someone gets from you is the part they remember.
The Code on Wages, 2019, s.17(2) asks for the wages due on an exit within 2 working days, in force since 21 Nov 2025. The clock starts at the last day and counts your working days, so a Friday exit is due on the Tuesday. Gratuity and PF follow their own timelines, on separate lines.
Sanjay Mishra · last day Fri 25 Sep · due Tue 29 Sep
The full and final settlement guide: time limit, calculation and format
attendance to his last day, frozen that evening
the leave ledger on his last day
nothing waived and nothing to recover
the ID card came back, so no recovery was raised
Nandini checked on Thu 24 Sep
Design preview · sample data
On their own timelines
because 3 years 6 months of service is under the 5 years of continuous service the Code on Social Security asks for
because he transfers it to his next employer with his UAN, or withdraws under EPFO's rules once the exit date is marked
because it covers the whole tax year, and comes from the TDS returns
See the same F&F in rupees, line by line
2 working days · Code on Wages, 2019, s.17(2) · in force 21 Nov 2025 · checked by the LekhaHR team, 30 Sep 2026
Gratuity · Code on Social Security, 2020, s.53 · 5 years of continuous service · checked by the LekhaHR team, 30 Sep 2026
No. 08
An honest note
because the right tool for your team matters more than one more sign-up.
Written for you if
Talk to us first if
No. 09
Questions
Statutory answers carry the date the law took effect.
It turns joining into a checklist with owners and dates: the offer, documents, the appointment letter, the laptop and the first punch. In LekhaHR the same module handles exits too, from the resignation to clearances and the F&F, so one record runs from the offer to the last payslip.
Yes, once you have 10 or more workers, under the OSH Code, 2020, s.6(1)(f), in force 21 Nov 2025, issued before the person starts work. Below 10 it is good practice, and some state Shops and Establishments laws ask for it. Our appointment letter format page explains more.
The wages due on exit are paid within 2 working days of the last day (Code on Wages, s.17(2), in force since 21 Nov 2025); our full and final settlement guide covers what else is due and when.
LekhaHR doesn't. An item that isn't returned becomes a recovery, approved by someone other than the person who raised it. It is recovered only as the Code on Wages allows (s.18), after the employee has been heard, and within the 50% limit on deductions. The wages due and the relieving letter go ahead on their dates.
It sits beside the F&F on its own line and its own timeline. Under the Code on Social Security, 2020, s.53, gratuity is payable on exit after 5 years of continuous service, and a fixed-term employee qualifies pro rata after one year. The line shows which rule it used.
No Labour Code requires them of a small employer. Standing orders in larger establishments call for a service certificate. Both are common practice, and LekhaHR issues both once the last day is reached, with the F&F statement, and never ties them to clearances.
You import your people from a spreadsheet or your old tool's export. Each person then gets an invite to confirm their own details on the phone, and anyone without a current appointment letter shows on one list. New joiners after that start from an accepted offer.
Occupational Safety, Health and Working Conditions Code, 2020, s.6(1)(f) · in force 21 Nov 2025 · checked by the LekhaHR team, 30 Sep 2026
No. 10 · By invitation
because the bill is sized to the team you have. We reply to every request by email.