Asha Rao · her record, as HR sees it
- 09:10Signed in with a codeby Asha
- 09:12Joined date, manager, PAN, bank and UAN confirmedby Asha
- 09:13Emergency contact addedby Asha
- 09:15Privacy notice opened and readby Asha
Employee self-service portal · 09:12 IST, first sign-in
Employee self-service where every tick lands on the record.
Self-service for small teams. Each person confirms their own details, applies for leave, punches in, reads payslips and follows requests from their phone. HR sees each change arrive, with a time and a name.
Included in LekhaHR Operations: ₹79 per employee per month on annual billing for the first 25, no minimum; GST extra. See every band
Paiteq Technologies
Welcome, Asha
Four quick checks so your leave and pay come out right.
Are these right?
HR added these from Paiteq's records. You don't need to type them again.
- Joined
- 12 Jan 2021
- Manager
- Meenal Joshi
- PAN
- ABCPR••••F
- Bank account
- HDFC Bank ••4410
- UAN
- 1011••••2291
Yes, all correctSomething's wrong
Confirmed 09:12
- Sign-in set upCode by email, no password
- Add an emergency contactSomeone we can call if needed1 min
- Read how Paiteq uses your dataOne page, in plain words2 min
- Add a photoOptional · shows in the team directory
No. 02
When something's wrong
because the person a detail belongs to is the one most likely to spot a mistake in it.
A wrong detail becomes a request, not an email to HR.
Asha taps “Something's wrong” beside her bank account. She types the right one and attaches a cancelled cheque. Meenal gets it with both values side by side, and pay keeps using the current account until she approves.
Small things save at once
Mobile number, personal email, emergency contact and photo.
Things that affect pay wait for HR
Bank account, PAN, legal name, date of birth and address, in these sample settings.
The record keeps both
The old value and the new one stay in the field's trail, with who asked and who approved.
Something's wrongBank account
On your record now
HDFC Bank ••4410
The right account
Axis Bank ••7702 · IFSC checked
Proof
cancelled-cheque.jpg
- Goes to
- Meenal Joshi
- Until approved
- pay uses ••4410
No. 03
Leave and attendance
Each number opens into its reason, the same one her manager sees.
The day, the week and the leave balance, on one screen.
At 10:14 on Tue 29 Sep, Asha's phone shows the hours so far, her week, the leave request that's with Meenal, and what she has left to use.
Good morning, AshaTue 29 Sep
General shift · 09:00–18:00
1 h 12 m worked so far
In 09:02 · Koramangala office
Needs you
With Meenal Casual leave, Fri 16 – Mon 19 Oct · 2 days
Leave
Casual leave
6.02 pendingEarned leave
14.25to useFri 2 Oct Gandhi Jayanti · holiday
- Punch in and out
- one tap
because location is read once, at the punch, if your policy asks for it
- Apply for leave
- count shown first
because Asha sees “2 days, not 4” and the balance left before she sends it
- Fix a missed punch
- before the cutoff
because a missing out time waits for a fix. It is never guessed.
- Why a day reads late
- the rule, in words
because every day status names the rule that decided it
No. 04
Payslips and the line question
because “why is this deducted?” deserves an answer on the payslip, not a week of email.
Every payslip line explains itself. Any line can take a question.
Rohan opens his September payslip on the evening it is issued. He taps the PF line, reads why it is there, and asks payroll the question he still has.
A PDF when you need one
For a loan, a visa or a rent agreement, from the same screen.
Only payroll reads the question
The manager never sees it. The reply stays on the payslip line.
Form 130 (earlier Form 16) at year end
Where tax was deducted, on the same phone as the payslips it was built from.
September 2026 payslip
Net pay · issued 30 Sep 2026
₹15,927
29.5 of 30 paid days · HDFC Bank ••••2291
Gross earnings₹17,307
PF, your share−₹1,298
ESI, your share−₹82
Professional tax, Karnataka₹0
Tap a line to see where it came from.
Ask payroll about this line
PF, your share₹1,298
Why it's there
PF is compulsory for you because your PF wages this month, ₹10,817, are below the ceiling all month (₹15,000 to 16 Sep 2026, ₹25,000 from 17 Sep 2026), so it can't be stopped. Your share is 12%, and Paiteq pays its own share on top.
Your question
I thought PF was optional for me. Can I stop it and take the full amount?
Send to payrollOnly payroll sees this, not your manager.
EPF wage ceiling ₹15,000 to 16 Sep 2026, ₹25,000 from 17 Sep 2026; employee share 12% · S.O. 5109(E) · checked by the LekhaHR team, 30 Sep 2026
No. 05
Requests and where they are
A question keeps a request open. It never turns into a silent no.
How does an employee track a request in the ESS portal?
Every request sits on the employee's “Raised by me” list with its state: approved, with someone, queried or saved, and the time beside it. Nothing disappears into an inbox. This is Asha's list on Tue 29 Sep 2026, showing who holds each request and since when.
- ApprovedCasual leave, Fri 16 – Mon 19 OctApproved by Meenal Joshi · 29 Sep, 13:31
- With HRSalary certificate for a home loanWith HR · asked 28 Sep · due Thu 1 Oct
- QueriedAddress changeMeenal asked for a proof of address · 29 Sep, 11:02
- SavedEmergency contactSaved at once · no check needed · 3 Aug
Design preview · sample data
No. 06
What HR still decides
because self-service should take the typing off HR, not the judgement.
Employees do the asking. The right person still decides.
Self-service moves requests to the person who owns the decision, with the working already done. It never lets anyone approve their own request.
- Leave and attendance fixes
- the manager
because they know the team's week, and HR can step in
- Bank, PAN, name, date of birth, address
- HR
because payroll and statutory forms read them
- Letters and certificates
- HR issues them
because a letter goes out on the company's name
- A question on a payslip line
- payroll
because only payroll can explain or correct pay
- Role, manager and department
- HR, from a date
because a job change starts on a day, and the old line stays
No. 07
An honest note
because the right tool for your team matters more than one more sign-up.
Who LekhaHR self-service is written for.
Written for you if
Teams where HR is one busy person, often the founder.
- Half your HR messages are “can you update my…” and “how many leaves do I have?”
- Your people work from their phones more than from a desk.
- You want each payslip question answered on the payslip line it is about.
Talk to us first if
Some setups need a conversation before an invite.
- Some of your staff have no email address of their own, or share one kiosk or tablet.
- You need the employee app in a language other than English today.
No. 08
Questions
What small teams ask before they hand HR tasks to their people.
What is an employee self-service portal?
An employee self-service (ESS) portal lets each employee handle their own HR tasks without asking HR: check and correct their details, apply for leave, punch attendance, open payslips and follow their requests. In LekhaHR every change an employee makes lands on their record with a time and their name, and the changes that affect pay wait for HR.
How do employees log in to LekhaHR self-service?
Employees join from an email invitation and sign in with a one-time code sent to their email, so there is no password to forget. Self-service opens in any browser, on a phone or a laptop. It works today in the phone's browser, with nothing to install. A native mobile app is coming soon.
What can employees do in LekhaHR self-service?
Confirm and correct their own details, upload documents, apply for leave and see the days counted and the balance left before they submit, punch in and out, fix a missed punch, open payslips and ask about any line, request letters such as a salary certificate, and track every request they have raised.
Can employees change their own bank account?
They can ask for the change from their phone, with a document if your settings ask for one. The new account goes to HR to approve, and pay keeps using the current account until it is approved. Nobody approves their own change.
Can employees see their payslips?
Yes, every month, with each line explained, and Form 130 (earlier Form 16) at the end of the year where tax was deducted. If a line looks wrong, the employee asks about that line from the payslip. Only payroll sees the question, not the manager.
Can an employee see a colleague's details?
Only what the team directory shows, such as name, role, team and work email. Personal details, documents and pay are visible to the person and to roles you allow, never to colleagues. Who can open what is set by role, and seeing someone's pay needs its own permission.
Is self-service charged separately?
No. Self-service on web and mobile is part of both plans, and the price is per employee with no fixed monthly minimum. Operations, the plan it starts in, is ₹79 per employee a month for the first 25, on annual billing, before GST.
No. 09 · By invitation
Let your people answer their own “are these right?”
because the bill is sized to the team you have. We reply to every request by email.