--- title: "Attendance Management System for Small Teams | LekhaHR" description: "Attendance management system for small teams: web and mobile punch, shifts with grace, regularisation and a monthly lock, each day showing its rule." canonical: https://lekhahr.in/attendance-management-system/ last_updated: 2026-09-30 --- Attendance management system # Punches in the morning. **Reasons by evening.** LekhaHR is an attendance management system for small teams. Web and mobile punch, shifts with grace, regularisation and a cycle that locks. Each person's day settles into a status, and every status names the rule that decided it. [Request an invite](https://lekhahr.in/request-invite/) See a day from punch to lock Included in LekhaHR Operations: ₹79 per employee per month on annual billing for the first 25, no minimum; GST extra. [See every band](https://lekhahr.in/pricing/) Paiteq Technologies · Tue, 29 Sep 2026 Meenal Joshi's view · 5 people · office and remote 3 settled · 1 still in · 1 on leave Live · 18:50:07 IST - Meenal Joshi 09:00–18:00 · founder Present9 h 13 m because in 08:52, out 18:05; a full day needs 8 h on the clock - Asha Rao 09:00–18:00 Present8 h 12 m because 9 h 12 m on the clock, less a 1 h break - Vikram Nair 09:30–18:30 · grace 10 min Late markstill in because grace for the 09:30 shift ended at 09:40 - Rohan Das 09:00–18:00 · remote Half day4 h 22 m because out at 13:40: over the 4 h half-day line, under the 8 h full day - Priya Menon 09:00–18:00 On leave because casual leave was approved by Meenal Joshi on Mon 28 Sep September at Paiteq, so far month 1–30 Sep · 21 working days because 30 days, less 8 weekly offs and 1 holiday (Mon 14 Sep, Ganesh Chaturthi) each column a day · each square a person August 2026 21 working days · 5 people because 31 days, less 10 weekly offs Attendance lockedAug 2026 · 25 Aug, 19:30 - present - late mark - half day - on leave - regularised - holiday - weekly off - not yet written payroll cutoff Fri 25 Sep · 26–30 Sep are read in October's run No. 02 From punch to lock --- Four entries, in order. Each one keeps the one before it. Entered 29 Sep 2026 · 09:02 IST ## How does an attendance management system work? It records each punch with server time, settles the day into a status against the shift and the policy, lets people fix a wrong day before the cutoff, then locks the cycle and hands paid days and loss of pay to payroll. In LekhaHR each of those four entries keeps the one before it. 1. Entry 1 · 09:02:14 ### Punch 09:02:14 Punch in · web · Koramangala office Recorded Shown as recorded only once the ledger has it, with server time. 2. Entry 2 · 18:14 ### Day status Present · 8 h 12 m because in 09:02, out 18:14, with a 1 h break Settled the moment the day closes. 3. Entry 3 · before cutoff ### Regularisation Fri 18 Sep · missed punch-out “Left at 18:40 after a client call.” Approved by Meenal Joshi · Mon 21 Sep, 10:05 The day is rewritten, and both entries are kept. 4. Entry 4 · 25 Aug, 19:30 ### Locked cycle Attendance lockedAug 2026 Cycle 26 Jul – 25 Aug. Later changes are written as adjustments, never over the top. No. 03 Shifts and rules --- Rules are dated. A change applies from its date and never reaches back into a locked month. ## How are late marks and half days decided? By rules you set once, in plain terms: a shift, a grace period and the line between a half day and a full one. Every day status names the rule it used, so nobody has to rebuild a spreadsheet to answer “why was I marked late?” - General 4 people · office and remote 09:00–18:00 - Late start 1 person · Vikram 09:30–18:30 - Flexible 8 h in any window 07:00–22:00 - **Grace**: 10 min after shift start, then a late mark - **Full day**: 8 h on the clock, less breaks - **Half day**: from 4 h, under 8 h - **Regularisation cutoff**: 4 days after the day - **Weekly offs**: Sat and Sun, or a roster by location Sample policy. Every value is yours to set. No. 04 When a day needs a fix --- A late sync is labelled, never hidden. The punch keeps the time it was made. ## Attendance regularization: a missing punch waits for a fix. Vikram Nair forgot to punch out on Fri 18 Sep. The day says so in plain words, and the fix goes to Meenal with his note, before the cutoff. ### The day explains itself In, out, the break and the rule that decided the status, on the person's own phone. ### Fixes before the cutoff A missed punch, a wrong time or a day from home, with a note for the approver. ### Late syncs keep their time A punch made with no network is held on the phone and keeps the time it was made. ### Location at the punch only If your policy asks, a punch checks the office geofence. Nothing is recorded between punches. [How the employee attendance app records a punch](https://lekhahr.in/mobile-attendance-app/) No. 05 Your team, live --- What the founder sees at 10:14: who is in, who is away and why. ## Your team, as it stands right now. The view moves as punches land. Late marks and missing punches arrive with their rule, and regularisations are approved from the same screen. - Live from the moment you sign in - A team lead sees only their team - Private leave shows only as “on leave” No. 06 Carried to --- When the cycle locks, the record stops moving. Anything later is written as an adjustment. ## How do paid days and loss of pay reach payroll? Approved leave writes the day. When the cycle locks, paid days and loss of pay carry into the payroll run with their reasons, so there is no second entry and no mismatch at month end. A fix approved after the lock is written as an adjustment in the next run. Requests approved in [leave management](https://lekhahr.in/leave-management-system/) write the day before payroll reads it, and project hours are logged against the same day in [employee timesheet software](https://lekhahr.in/timesheet-software/). A team still keeping a register on paper can start from the free [monthly attendance sheet in Excel](https://lekhahr.in/resources/attendance-sheet-template/). 1. Attendance Day status with its because 2. Leave Approved leave writes the day 3. Payroll inputs Paid days and loss of pay No. 07 An honest note --- because the right tool for your team matters more than one more sign-up. ## Who LekhaHR attendance is written for. Weighing more than one tool? The [HRMS shortlist for small teams in India](https://lekhahr.in/best-hr-software-india/) sets published prices side by side at 5, 25 and 100 people, and the duties that start at each headcount are in [HR software for small business](https://lekhahr.in/hr-software-small-business/). Written for you if ### Small teams that want each day explained. - Your team punches from a browser or a phone, in the office or from home. - You want late marks, half days and fixes decided by rules you can read back. - Month end still means matching a spreadsheet against payroll by hand. Talk to us first if ### Some set-ups need a conversation before an invite. - Your attendance has to come from biometric or face-recognition terminals. - Your staff punch offline for days before their phones reconnect. - You need rosters across many sites, with shift swaps between staff. No. 08 Questions --- Short answers. Each one matches what the product does. ## What small teams ask before they switch. ### What is an attendance management system? It is software that records when people work, checks each day against the shift and the attendance policy, lets people fix mistakes before a cutoff, and hands paid days and loss of pay to payroll. In LekhaHR every day status names the rule that decided it, so nobody has to guess why a day reads late or half. ### What is attendance regularisation? Attendance regularisation is how an employee corrects a day the system recorded wrongly, such as a missed punch or an on-duty day away from the office. In LekhaHR the employee files a request with a reason before the cutoff, a manager approves it, and the corrected day keeps the original entry attached. ### What happens if someone forgets to punch out? LekhaHR does not guess an out time. The day shows a missing punch until the person files a regularisation before the cutoff. Once it is approved, the day is rewritten and the original entry stays attached to it. The person's phone shows the cutoff beside the missing punch. ### Can repeated late marks become a half day? Yes, if your policy says so. Each day shows its own late mark, and a policy can take a half day from casual leave, or another leave type it names, after a set number of late marks in a cycle, or warn only. Late marks are not turned into pay deductions. ### Does attendance flow into payroll? Yes. At the payroll cutoff (for Paiteq's September salary, 26 Aug – 25 Sep), paid days and loss-of-pay days carry into the payroll run with the reason for each day. Days after the cutoff are read in the next month's run, and a fix approved after the lock is written as an adjustment there, never over the locked window. ### Does LekhaHR work with biometric attendance machines? No. LekhaHR records punches from the web and from the phone's browser, with location read once at the punch if your policy asks for it. It does not connect to biometric or face-recognition devices today, so a team that depends on those devices should keep them rather than switch attendance. ### How much does an attendance management system cost for a small team? LekhaHR works from two people up, priced per employee with no fixed monthly minimum, so a small team pays for the people it has. Attendance is included in Operations at ₹79 per employee a month for the first 25, on annual billing, before GST. No. 09 · By invitation ## Start your team's next day on LekhaHR. because the bill is sized to the team you have. We reply to every request by email. [Request an invite](https://lekhahr.in/request-invite/) [Read about leave management](https://lekhahr.in/leave-management-system/)